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Hi . I was entering new invoices last night and somehow deleted 1 of the companies. This company has disappeared from the list of suppliers along with all the history for it. Is there anyway to retrieve this without manually re-entering everything from the last three years?
A supplier is deleted from the supplier list. Once a supplier is created and invoices under that supplier is made it can not be deleted. What could have happened is another name could have been typed over it be mistake. Check the supplier list carefully and see if something jumps out. The data is still there but under a different supplier name.
Nk
I cannot open Expenses & Orders which is where I prepare my payable cheques. I tried to make the screen smaller and it locked up.
Hi Poier
You can’t open the expense and orders on your Simply Accounting program. Well, there is no module called expenses and orders. There is a module called Vendors, where you can set up supplier or vendor information, like name,address,tel no etc. there is another module called purchases, orders and quotes. Depending on the version of Simply you have the name could vary slightly. In this module you enter supplier or vendor invoices to pay at a later date, the last modual that is related to payables is payments, in this module you can pick the supplier you want to pay with printed chq or manual chq, or with credit card or cash. Try the payment module and see if your supplier invoice shows up to pay.
Nk
Wonder to copy existing company with same chart of account but no general entries. Any help will be appreciated. Thanks in advance.
Tonia
Hi Tonia
I’d you have a company with chart of accounts and have posted journal entries in it you can not save the company with just the chart of accounts and leave behind the journal entries. Everything will be saved.
You have to creat a brand new company from scratch and issue a set of chart of accounts or let simply accounting creat it for you.
Let me know if there are any other questions.
Nk
After an employee is no longer employed at what time can I delete them from our system?
Hi Wendy
You can delete an employee after 2 complete fiscal years. If your company fiscal year is ex. March to February you can delete the employee after the fiscal year end, February.
nk
I am doing adjusting journal entries. I enter 2 same account names which one has a debit and the other a credit. trying to cancel them out but I can enter the one with a debit with out a problem but when I go to enter the other entry, the account number comes up and I can put the credit in, when I go to post it it say ” Account number is invalid or missing but under my accounts it is there but not listed under the ” select account ” screen that pops up …. tried everything….
Hi Wendy
Your trying to post an adjusting entry and the account is not recognized. You see the account in the chart of accounts but it’s not a valid account.
This account could be a linked account. Go to setup and settings payables and linked accounts. See if you can locate the account you need to access. If it was not in the payable linked accounts than try receivables, inventory or payroll linked accounts.
Nk
How do I change the start fiscal date on a existing company? we need it to be October 1, 2012 and it says 01/01/2014. help me, I am using simply accounting 2010. thank you
Hi Libby
You want to Change the fiscal start date. Click on setup, settings, company and information.
Here you have the fiscal start and end. The system might not allow you because your going back two years. Try it and if not you might have to start over again from 2012 or restore your backup to that time period.
Nk
Hello – I am new to the program and had a question on how the system allows 2 invoices to be created with the same invoice #
Hi Kathy
You want to create two invoices with the same invoice number in simply accounting program. Well, it can’t be done. Each invoice number, if it’s in payables or receivables, have to be unique.
Nk
I have seen comments where it is possible for 2 different customers. Is there any way to turn that feature off?
Hi,
Our bookkeeper hasn’t cleared the accrued vacation pay for quite few employees even after they take vacations. can you please help me how to clear these amounts out of the system.
Hi Dolly
You want to clear vacation from employees accrual.
First- you need print a report showing who has vacation that needs to be removed.
For this I will be working in the enhanced view and not classic view. The option is on your home screen top right hand side under the question mark.
Click on reports, payroll, employees.
Report type should be summary.
Choose all your employees even include the inactive employees just in case they have vacation.
Select year 2013 and ok.
There should be three colum of info for each employee. The middle colum toward the bottom should have vacation owed. This is the amount that you need to clear.
To clear the vacation you have to be in payroll module as if creating a paycheque. Select the first employee on your list and pay out the vacation. Now I know the credit will go to your bank. You can set up a temp account for this.
Once all the vacation is paid out you have to do a journal entry and debit the bank account or the temp account you created and credit wage expense.
Nk
When doing bank reconciliation for employees on payroll system, the wage& salaries amount is shown a different amount from what I have on the bank statement. How do I make sure the system reflect my numbers on my bank statement?
Hi Julie
Wages and bank stmt are not the same.
The wages and salaries amount on the income statement is the gross amount, before deductions. What you see on the bank rec is the net amount, after deductions. The chq that was issued to the employees which is the amount after deductions.
The system is calculating it correctly. The net amount should be on the bank rec and the gross amount should be in the wages and salary expense account.
When I try to change the name of the file, to the current fiscal year, I cannot open it again. So I had to restore it to the old file name. How do I change the file name.
Hi Tina
Your trying to change the file name. In order for Simply Accounting to run properly it needs a folder and a filr ending with .SAI.
To save your data click on file – Save as and follow the prompts. Ths way your data will be saved with both the file and folder .SAI.
Nk
I am trying to rec bank but my transactions for the monyh do not show?
Hi John
Your trying to do a bank rec but transactions do not show. I generally go to reports-financials-general ledger or (transactions by account) and make sure the date is properly selected and choose the bank account I want to reconcile. Simply accounting is date sensitive. Hopefully the general ledger will show up.
Nk
Hi everyone,
I was working on simply accounting company meanwhile my computer shut down because of power cut and now i can not open that company.Somebody told me it is hanged but Please someone could tell me how can I restore It?
best regards,
M.Saini
Hi Saini
It’s happened to me before. I think the message your getting is “the company is open by another user” in my office we have a network system and I have to shut everyone down and restart the network computer first and all other computers after. Try shutting down and restarting.
Nk
Hi,
My simply accounting company hanged out bacause of power shut down during I was working on that company, now i can not open that company.Please tell me how can I restore that company?
Best regards,
M.Saini
Hi Saini
It’s happened to me before. I think the message your getting is “the company is open by another user” in my office we have a network system and I have to shut everyone down and restart the network computer first and all other computers after. Try shutting down and restarting.
Nk
How can you correct a trial Balance in which the debits and credits are off by .01 ?(a penny)
Hi David
Your trial balance is out by a penny. If this is a new business just starting out and your recording opening balances you can put the penny in retained earnings.
If this is an exsisting business you will have to do a journal entry. Depending on which way the penny needs to be recorded, debit or credit, you can record the penny as debit to retained earnings and credit to shareholder account or vis versa.
Nk
We have Simply Accounting 2009 (I think) and when I went to print out a customer statement for one customer he wasn’t on the list under the statement tab although he was on the customer list on the overview tab. I have had this happen on a few other occasions and have been unable to figure out just what is wrong. I had no problem printing out the invoice and the overview so he is still somewhere in the system.
Thanks
Hi Jocelyn
To set customers so you can print stmts click on customers modual in home screen. choose the customer you need to print stmt for, under options tab click produce stmt for this customer. You should be good to go.
Nk
Hi. I need to do some adjustments from our accountant, and one adjustment is for account 1520. This account is used for one of our suppliers and I cannot do an adjustment in the general journal because it says it’s a linked account, but I can’t find it anywhere in linked accounts. Is there any way to change it so it’s not linked? I use the inventory module and have the suppliers products in inventory. Accountant says it would be better not to have inventory so is it possible to delete all inventory at once or do I have to do every product individually? Thank you!!
Hi Lynn
If you are keeping inventory than don’t change the link account in order to process the accountants journal entry. I think the accountant wants to adjust inventory. To do this you need to go to inventory and adjust inventory.
If you decide to do away with inventory, you have to delete all the link accounts first. Unfortunately you
Can’t delete each inventory item because there are transactions done to them. But you can release the inventory asset accounts such as account 1520 to be able to use in a journal entry.
Hope this helps
Nk
How do I post a payment that has been made via my bank online?
How do I rewrite a cheque for an expense?
How do I post a corporate tax payment paid on-line, via my bank?
Hi Margie
You need to post a corporate tax payment.
If this is an installment payment the entry is:
Credit bank and debit prepaid corp taxes (the asset account should be in the 1000 series in the chart of account.)
if this is a balance owing for last fiscal year. your accountant would have given you a total to pay and that amount would be setup in the liability section of the chart of account. Corp taxes owing.
the entry would be credit bank and debit the liability account.
hope this helps
nk
Hi Margaret
You need to post payment made via bank online and how to rewrite a chq.
open purchase journal. from the top – method of payment: choose cheque. paid from: choose bank account. cheque no: (you don’t have chq # but you can use this field to say: online24Apr15 (this will show up on your journal report and you will know it was an online transaction).
Now in the body of the purchase journal you can record the amount, taxes and expense account.
to rewrite a chq go to: payment journal. click on payment and look up payment.
Make sure the star and finish date are what you need. choose the vendor name and click ok.
in this screen all the payments made to this vendor will show up. choose the one you need to change.
the original payment journal will come up and now click on payment and adjust payment.
now, you can make the changes you want print and record.
Hope this helped.
nk
I purchased a vehicle for my business what is the entry for this. I know I credit cash but I don’t see anywhere in my chart of accounts to put the debit. Any help would be appreciated.
Thank you
Hi Evy
Congrats on your vehicle purchase. you want to record the entry.
You must have a sales document from the place you purchased the vehicle.
On the document should say how much the total price, taxes admin fees extra costs are.
You have to create a vehicle purchase account in the asset section of the chart of accounts.
Your right, the credit goes to the bank, if you paid for the vehicle in full and not taken out loan or lease.
and the debit goes to vehicle asset.
Hope this helps.
nk
Simply Version 2006: One customer is now exempt from GST. I have updated the customer tax profile and that went well. The invoices for this customer calculate correctly but it shows a GST amount on the printed/e-mailed invoice but shows $0.00 on the screen. Not sure what else I need to do on this . . . please help – thanks.
Hi Monika
It seems you have updated the customer GST profile but the invoice email still puts in the GST.
When your recording the invoice if there is still a tax code poping up get rid of it. Hope this elapse.
Nk
I am using Simply 2012 version. Can I open files from a Simply 2013 version to see transactions from another company?
Hi Angela
You can’t open simply 2013 in 2012 version. You can not go down a version you can always open to a higher version of simply.
Nk
I am entering a company that already is established. I do not have a copy of the existing backup and need to put in the amounts from the previous year. As I set up the accounts do I just put the balancing entry into Retained Earnings so that I can start with the right amount? Also what do you do with the A/P & A/R.
Ho Joanne
You need to put opening balances for the company. What I always do is creat the chart of accounts and from previous year balance sheet do a journal entry and record the opening balances. But you can put balances in as your creating the accounts as well and use retained earnings.
If there is a balance in accounts payable or receivable, you have to get the detail report showing what vender you owe money to and which customers owe you money.
When you have that detail report go to vendors, file, creat and under history tab record the balance owing for each individual vendor and do the same for customers.
Nk
our billing clerk tried to update the file name to reflect changes in our employers..I see above that you cannot change just the file name, as it will result in being asked for a user name and password(which we don’t have). We have tried to restore it back to the original file name, but it still is not letting us into the file, keeps asking for the user name?
Hi Alison
If I understand right, the file name has been changed.
Ex. Before you had a folder and a file name. Yellow folder called abc.SAJ and file name called abc.SAI
Now only the file is changed to abcd.SAI and the yellow folder remains as abc.SAJ.
For simple program to run properly these two have to have the same name. Either abc or abcd,
Look in explore and identify which one is wrong, correct and you should be ok.
Hi, I would like to reverse a bank reconciliation for my company Visa account as I used the wrong start and end dates, and now nothing is matching up.
Am I able to adjust previous bank reconciliations?
Thanks,
M.
Hi Marlene
You can’t reverse a bank rec if you have already posted it.
Reconcile it manually this month and next month do it on the computer. I did that once and it worked well. It just means one month bank rec is done the manual way.
Nk
I have a company car that was in an accident and the insurance company wrote it off….not sure how I am supposed to post this. I have Sage 50 Pro.
Hi Evy
Sorry to hear about your car accident. you want to record the company car in sage 50.
Some fictitious numbers.
lets say there is a balance of $15,000. in vehicle assets.
lets say you received from insurance company $10,000.
Create an account called “Loss/ Gain on assets”
the journal entry would be:
Credit vehicle assets by $15,ooo. (you have to clear the total, you no longer have that asset)
Debit business bank account $10,000.
and debit loss/gain on assets account you created with $5,000,
Hope this helps.
nk
Hi Evy
sorry to hear about your accident. You want to record the write off from insurance company. Get a balance sheet report from simply program and see what the balance of the car is as of the date you received the insurance company’s letter.
Bring car account down to zero by crediting it and the debit will go to an expense account called Gain/Loss on Assets.
Hope this helps.
nk
I am using Simply Accounting Pro 2012 – the sales invoice is not showing the item number(inventory number)when it PRINTS. How can I get the item number to print on the sales invoice?
Hi Jill
You need the inventory item number to show on the invoice.
I assume the item number shows up on the sales journal but it does not print on paper invoice.
go to set up – reports & forms. Choose invoices and click on customize form.
here is your invoice. make sure you can see the item no Colum.
any changes you make- click on file and save as. Save it in a directory that you know.
nk
I m trying to drill down on a journal entry and I get a message saying no data to report, however it shows up on my AR and Bank GL’s. What happened?
Hi Aleida
You want to drill down on a journal entry and you get a no date to report message.
this will happen if you create a zero sales invoice to a customer. The net effect is zero so no data to record or report.
Also – when you’re creating a sales invoice and the payment method is set to the bank account ex: 1060, in the body of the invoice you could have the same account 1060 instead of a revenue account ex: 4100.
The two 1060 accounts cancel each other out and the net result is zero and no data is recorded.
Hope this helps.
nk
How can I add a drop down box for pre authorized withdrawals
Hi Bev
You want to add a pre authorized withdrawals as a drop down menu.
I assume you have given a pre authorized withdrawals to someone and they are taking money out of your bank.
Here is how to do it.
1st – make use your bank account or the account you want to set up is specified as a bank or cash account.
here is how to check – click on chart of accounts – choose your bank or the account you want to set up and under class options make sure its set to bank or cash.
2nd – click on setup – settings – company – credit cards – used
in the credit card field type the name pre authorized withdrawal – you might have limited character space so abbreviate if you have to.
in the payable account field choose the account that you changed to bank or cash.
Good luck.
nk
How can I print off a vendor summary with the invoice dates on it
Hi Bev
you want to print a vendor summary with invoice dates.
Here is how to:
On the home screen click on reports – payables.
if you choose vendor aged – this report will give you all the invoices paid and unpaid.
if you choose aged overdue payables – this report will give you invoices that are owing.
Both reports will give you invoice numbers, dates and amounts.
Hope this helped.
nk
I need to enter a new item into inventory, how do I do that?
Hi Cortney
You want to open a new inventory item.
This is how you do it.
On the home screen of Simply program click on Inventory & Services.
Click on file – create.
Give a description of your inventory.
Give an unique item number for your inventory
Type – should be inventory not services
There are several tabs. Click on linked accounts.
Here, it asks you to issue the asset, revenue, COGS(cost of goods sold) and variance.(I use the same account as COGS)
You have to have these accounts already setup in your chart of accounts to be able to use here.
Description, item # and linked accounts is all I use to get inventory set up.
Hope this helps.
nk
If I started my accounting for a small business can I move it to another edition of Simply?
Hi Pam
Yes you can move your small business to another edition of Simply.
It has to be a higher edition.
Ex: if you are using 2012 Simply Accounting you can open your data in 2013 or higher.
You cant open your data in 2011 or lower version of Simply.
Thanks
nk
If you just started a new company and you haven’t enter any inventory. just wondering what your journal entry would be for Sales. Also what would your journal entry be to enter closing inventory.
Hi Sharon
You are not using inventory module.
The entry to record sales is:
Debit Accounts receivable
Credit Taxes
Credit sales
Its when you are recording accounts payable that you need to record the cost of goods sold.
There are 2 ways to record product purchase
Debit cost of goods sold in the 5000 series expense account (or) debit inventory in the 1000 series account asset
debit taxes
credit accounts payable
Year end entry for closing inventory is. I assume you will count inventory at year end.
if the value of your inventory at year end is ex: $10,000.
Your entry will be:(if you used the 5000 series account)
debit inventory asset 1000 seroes account
credit cost of goods 5000 series account.
Your entry will be: (if you used the 1000 series account)
debit cost of goods 5000 series account
credit inventory 1000 series account.
The reverse of above entry. The end result that you want to achieve is to have $10,000. In the inventory asset account (1000 series accounts)
Hope this helped.
nk
I use Simply Accounting 2008 – When the company was set up I didn’t need the payables and sales module but now I do need to use them. How do I open a new module such as (sales and payables)in a company already in use?
Thanks
Hi Art
You need to use sales and payables module.
click on setup, user preferences, view.
Under modules and icon windows ckeck off the onces you need.
thanks
nk
HI usually when I was opening simply accounting I had a window that had a message saying to click on yes if you wanted to proceed working on the latest company that you worked on….now I don’t see that message it brings me automatically to the file where I do my backup and I have to choose the latest one???
Thanks
Hi Cerik
You need “The Welcome to sage 50” screen to show when you start the program.
Click on view – select company info at star up.
Hope this helped.
nk
My year end is November 30, 2014. Simply will not allow me to enter a date past November 28th. Can you help?
Hi Darlene
you cant enter a date past November 30, 2014.
Try this:
click on setup – settings – company – information.
what date does it say for fiscal end. change it to November 30
Hope this helped.
nk
A friend uses Simply Accounting 8. She just called me this morning and said she opened it last night and now can’t see anything in her company for the last two years. All the data stops at 2011. The last time she opened it was in late November and it was fine then showing everything up to that point.
Is there a date range or something that needs to be set? Any other way that two years could be missing?
Hi Larry
Your friend’s data disapeared.
I guess the only way to recover is if she had a backup of the last time she worked on it.
Let me know how she made out.
nk
I have finished month of Dec/14, bank reconciled and posted. Of course there are cheques outstanding. Printed Income Statement shows all of the cheques have cleared. Very Confusing, also the year has flipped to 2015. Any help would be greatly appreciated.
Hi Lynn
The Dec/14 bank reconciliation should be fine if you and the bank are in balance. When you print the income statement The outstanding chqs should be shown as an expense. So, you write a chq for advertising on Dec 25, 2014, the expense will be recorded but the chq may not necessarily cleared the bank until Jan/2015. So yes, you will see the expense on the income statement and the outstanding chq on your bank reconciliation.
Advancing to 2015, that is weird, someone must of told the system to do it. Regardless, if you have a backup of Dec/2014 you can restore and start from where you left off. or, stay in 2015 fiscal year and if you have to do any transactions in 2014 just back date it. They system will give a warning but you can accept and record your entry.
Hope this helps.
how do i change an account class in a linked account in simply accounting can anyone help? I have the 2015 Sage 50 Premium. We do NOT track inventory but I keep getting the “This account is used as a linked account and the account class cannot be changed” message. I listed “1260 Inventory” but selected “inventory” as the class instead of “asset”. Now I need to do several journal entries and it won’t let me
Hi Angela
You need to change the account class of an account.
When you have selected your account form the chart of accounts click on Class Option tab and there will be a drop down menu with all the classes.
good luck.
nk
I JUST SET UP A 2ND COMPANY IN SIMPLY ACCOUNTING 2012. WHEN I SELECT “REPORTS, FINANCIALS” I DON’T SEE A SELECTION FOR GENERAL LEDGER. BUT IF IT EXIT AND ACCESS MY FIRST COMPANY, I SEE THE G.L. SELECTION. HELP?
Hi Mo
On your 2nd company when you selct Reports – Financials the general ledger could be called Transactions by account.
Depending on the version of software or the level upgrade you have installed you might see a few differences.
Hope that helps.
nk
Just new to Simply Accounting but can not seem to find out how to:
a) We have many clients with same information, so would like to copy an existing client’s information to make a new client. When I change the name of an existing client it changes the original client information and does not make a copy.
b) Is there a way to print a single mailing label or envelope when I am creating an invoice for a customer?
Thanks…Bernie
Hi Bernie
Welcome to Simply program.
a) you want to copy an exixting client information to make a new clinet. You cant do that in Simply program. But you can export the customer or vendor list to excel and copy from excel and paste in Simply.
b) You cant print a single mailing label or envelope with in Simply program. but you can export it to MS word and from MS word program creat a label.
Trying to open Sage Simply Accounting, the page pops up then goes away , then opens up local c drive, with File name csi, cdb, asc. How do I get it to open up wher you get to choose what option you want.
Hi Debbie
You’re trying to open Sage Simply Accounting and the page pops up than goes away.
The only thing I can think of is for a file to be missing.
Sage works off of a file and folder. They both have the same name but the extension is different.
For ex: abccompany.SAI is for the file and abccompany.SAJ is for the folder.
Go to explore and make sure the file and folder are there and have the same name.
The path could be disabled.
Hope you get it working.
nk
We can’t use the sales order without first putting our sales in the the ‘quote option’ first. have to then go to sales order remember the number and open our order … Of course this is inconvenient… not to mention time consuming and very inconvenient…. I suspect it is something we did in the original set up… how can we change this…
Hi Katrina
You want to create a sales invoice without creating a quote first.
Try this:
on home screen click on setup – settings – company – features.
under “My Company Uses” make sure non of those boxes are checked off.
Hope this helps. I will keep looking to see if I can find anything else for you.
nk
I am a senior and have a small home based business . I have Simply Accounting Pro 2009 and since I don’t need Payroll have not needed any newer version.
But today I tried to open Sales and Invoices and I cannot get into it to create a new invoice, adjust an invoice.
All the other boxes open – I can post payments and purchases and open all the boxes for General Ledger etc…………have tried re-booting.
Could there be too many invoices and so it is overloaded? How would I go in and delete some of the data? I could delete invoices from three or four years ago as I have hard copies of everything………
Thank you so much for your time.
Hi Jeorgina
you cant open your sales journal in simply pro 2009.
Do you have a backup from the last day you worked. you could restore the backup. but than you would have to re-enter a days work or a few days depending on how old the back up is.
You dont need to delet any invoices. the program will hold up to 50 years worth of data.
or you can also re-install the program from the disk. If you dont have the disk, but you are registered with simply accounting, now Sage 50, you can call them and give them your ID number and they will email you a link for the software. Once you re-install the program you would have to restore your backup back into the program.
I hope this helped and you can get it going.
nk
Hi Georgina
Your sales module is not showing up on your screen.
I had another thought. Try this.
on simply accounting home screen go to Setup and click on User Preferences and click on View.
You should be on the screen called Module & Icon Windows.
Make sure Customer and Sales is checked off.
In this screen you can hide or view any module you like.
For example if you are not using payroll you can hide that module here and it will not show up on your home screen.
Hope this helps.
nk
Hi Georgina
Your sales module is not showing up on your screen.
Maybe your sage 50 is set for cash accouning and not accrual basis accounting.
On the home screen setup menu select settings – company and system.
Here check to see what the settig is.
Below is Sage 50 help menu.
Change from Cash to Accrual-Basis Accounting
Do not turn off the cash-basis accounting option just to make an accrual-basis entry. When you turn off the option, the program assumes you want to switch to accrual-basis accounting and immediately updates all your accounts. Instead, enter a transaction with a date earlier than the Cash Accounting Date.
To change from Cash to Accrual-Basis Accounting:
Before you change accounting methods, make a backup of your company files.
In the Home window, from the Setup menu, select Settings, open Company and then System.
Clear the Use Cash-Basis Accounting option.
Click OK.
The program processes all outstanding cash-basis accounting entries and updates the related accounts, as of the session date.
Notes:
If you change your mind about switching to accrual-basis accounting, you cannot change the status of existing transactions to cash-basis entries. You must restore your cash-basis data from the backup copy of your company files.
Be sure you do not mix cash-basis and accrual-basis entries in the same time period as a result of changing from one method to the other.
My employee would like to bank / deduct $300.00 off his weekly pay each week.
Due to monies he wants to save for school.
How do I create a deduction each week after taxes in order to pay him a lump sum when he’s to return to University.??
Hi Mona
You want to deduct $300. from employees wages.
It is easy. it’s just like deducting source deduction or extended medical ( if your company offers that) than you need to track it in an account and your company has to pay back to the employee when they need to go to university.
1st – you have to set up an account in the chart of accounts under the liability section (the 2— series accounts.)
Call it something generic if another situation such as this one comes along you can utilize the same account. I would call it Employee Deductions.
To set up the account click on Accounts on the home screen. Click on file and create. Assign an account number and give an account name.
Under Type – check off Group Accounts and save and close.
2nd- you need to link this account. Go to Setup – Settings – Payroll – Names and Income & deductions.
You can list up to 20 different deductions. Choose an available deduction field and give it a name. you can call it Employee Deductions. (Keep in mind you have limited character space. abbreviate if you have to) and click ok.
3rd – go back to Setup – Settings – Payroll – Linked Accounts – deductions.
Under the deduction colum you will see the new deduction you created. Assign the new account number you created in the chart of accounts. Click ok.
4th – Click on employees and pick the employees name. Under Deduction tab, in the Use colum find the deduction you created. Might have to scroll down. put a check mark in Use colum to activate the deduction and issue the account number you created in the chart of accounts to track the deduction.
These are the 4 steps. Hope it will work for you. Any other questions let me know.
nk
Hello
I need to reinstall SA and want to know how to do it..
Thank you
B.
Hi Bandeh
Find your simply accounting version and make sure you have a copy to install.
nk
I made a payment to CRA for a prior year (2014) CPP underpayment. Now my 2015 is showing and reporting a credit for that amount so that my remittance amounts are always short by that 2014 payment amount. Help!
Hi Todd
The payment to CRA for CPP underpayment should be posted to CPP Expense account in the 5— series chart of account.
Do a journal entry and take the amount out of liability and record in expenses that way your remittance will be corrected.
nk
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I need to adjust down a customer invoice that is in the previous HST reporting quarter. My question is, when I do the adjustment, will the next quarter HST report take that adjustment into consideration thereby reflecting the reduced amount of HST on sales? Thanks.
Hi Sheri
you want to adjust down an invoice that has HST on it.
Yes, the invoice you need to adjust down will reflect the HST adjustment for next quarter.
nk
I am using SA Pro 2011 and want to set up credit cards accepted by the company. I go to settings, credit cards, accepted but am unable to enter anything in any of the four fields. In the help I am told to switch to single user mode before adding credit cards but I do not have the option to do so in Pro. Please help, thank you!
Hi Judy
to set up credit cards accepted, from Setup menu got to Settings – Company – Credit Cards – Accepted.
There are 5 colums. the first one is Credit Card Name, in my Sage program I have the word MasterCard.
Currency colum is blank, but if your company accepts foreign currency you can indicate here – Asset Acct is my business bank account. if you cant access that account go to chart of accounts. bring up the account you need and under class options tab and account calss drop down menu choose bank. Now go back to your credit card set up and under asset account colum choose the account you just changed to track the mastercard payments. Discount Fee% colum mine is blank. your should be too.
Enter the discount fees directly from your credit card statements at month end.
I hope this helps.
nk
What account should I post to record a utility bill green energy benefit which is 10 percent deducted after adding HST
Hi Gail
You want to record the 10% benefit from Utility bill. To record use the purchase expense account as you would use if this was a regular bill. Ex: you normally debit expense utility account and in the case you credit the utility account to record the benefit. the result will be a reduction in the utility expense account and that is what you want. as normal the HST would be allocated to HST on purchases and you are crediting this account to draw down the HST payable to CRA.
nk
I’m using Simply Accounting 2012 Premium – how do I remove the company name & address for preprinted cheques?
Hi Barbara
You need to remove the company name and address for preprinted chqs.
Ok, it’s easy. On home screen from the Setup menu choose settings, company and information.
You can edit or delete company information here.
Let me know if you have any other questions.
Nk