How to re-issue payment cheques

This tutorial will be on re-issuing cheques that have been lost in the mail or wrong amount or for what ever reason needs to be voiced and re-issued. And these cheques were written in 2017 fiscal year end and need to be re-issued in the 2018 fiscal year.


Because we are dealing with 2 fiscal years lets not affect 2017 as it has been closed and ready for completing the income tax.


lets do all the necessary adjustments in the new fiscal year. As a result these cheques will remain as outstanding at the end of 2017. But will be adjusted on the 2018 General Ledger report.


On the home screen, click on Purchases orders and quotes.

Accounts Payable Journal









From the top – you want this entry to be set as Pay Later, The invoice# will reflect the original invoice # followed by ReIssueChq. The date will be current date, Jan 2, 2018. In the description you can put a note so you know why this entry was make. do not charge GST as it has already been done when you posted the actual invoice last fiscal year. put in the amount and the account number should reflect the bank account you are trying to correct.


Accounts Payable Entry









At the top of the payable screen click on Reports and Display journal entry.

The effect of the entry is debiting the bank, so putting the funds back into the bank account and crediting accounts payable. Go ahead and process this entry.


Now you can re-issue the cheque.  Go to Payment journal and re-print the chq by using today’s date and by using the next available cheque number. click process.


You still have to call your banking institution and let them know to put a stop payment on the old cheque.


Hope this helped. Let me know if you have any other questions.





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Posted by Nooshin - January 16, 2018 at 11:25 am

Categories: Simply Accounting Tutorial   Tags:

Advance to Next Year, Payroll Calculations

This tutorial is how to advance to the next fiscal year. Click on any picture to make it bigger.

This is done with Sage 2018 but the screens should still be the same with lower versions of Sage.

Follow the link to a tutorial that will help you.

Year End Close Advance to New Year

Once you have advanced to December 2017 fiscal year you can enter transactions in previous year. The system will prompt you and say you are posting into last fiscal year but go ahead and accept.


The owner has been calculating payroll manually. So I gather you have not subscribed to Sage Payroll option so it will calculate CPP, EI and income tax automatically.


In that case all payroll must be entered manually. Its very easy, This is how.


Open Paycheque module and choose employee you want to pay or enter an already paid payroll cheque.










Enter the cheque date, star and finish date for the payroll period.

Enter the employees hours and click on Enter Taxes Manually (I have circled it)

Now – click on Taxes tab and manually enter CPP, EI and Income tax the owner has already calculated.


Paycheques taxes







Make sure the net pay matches the manual cheque and go ahead and Record.

You can back date to last fiscal year and enter all pay cheques and update employees records so you can prepare T4 for them.


You need to backup regularly. I back up on to a USB stick and take it home with me each day and the file name I use is the date so I know what the last backup was.

to back up your file from home screen drop down File menu and choose backup.

Have a designated spot for your backup if its on USB or on your hard drive so you know where they are in case you need to restore them

To restore a backup follow this link.

How to open backup from USB

You have 2010 version of sage but I think you still can prepare T4 and get information for record of employment.

From home screen drop down Reports, Payroll and you will see Print T4 Slips and Print Record of Employment.

In order to print T4s with ease, all employees address and SIN# should be recorded.

Government slips







If the reports do not print properly go to home screen and drop down Setup menu and Reports and Forms.

Gov Reports and forms








I hope this helped.  If you have other questions please let me know.









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Posted by Nooshin - January 8, 2018 at 9:07 am

Categories: Simply Accounting Tutorial, Uncategorized   Tags:

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