Archive for March, 2017

View Journal Entries

Hi Leeann
To view all the journal entries.
go to the home screen and drop down the Reports menu and go down to Journal Entreis and you can choose All.
Your choices are by date or by journal entry #.

Sage 50 is date sensitive.  for you to be able to view daily transactions posted, the entries must be in a proper date range. ex: entries from March 1 – 5. otherwise a report based on journal entry numbers can be viewed. ex: J1276 – J1280. the date of these transactions will than be irrelevant. the entries can be posted to several different dates.

Try this if you like the system to give you transaction number automatically at the time of posting.

in the home screen drop down Setup menu and choose User Preferences.

From the side menu choose Transaction Confirmation and check off the box for journal entry number.

This way you can keep track of the JE# and it does not matter what date your posting the entries.

You can simply ask the report to print by JE#.

Hope this helped.

nk

Year End Close Advance to New Year

what is the best way to close off year end and advance to new year.

Our fiscal year end is June 30 and we want to advance and start entering data in the new year, July 1.

I tell a lot of people its very easy to set the session date July 1 and your ready to go. but take a moment and make a archive copy of the June 30 year end.

This is how you do it,  drop down the File menu in the home screen and choose Save As.

This is how my Save As screen looks like. As you can see prior years are saved as well.

Take a note, for every folder .SAJ there is a corresponding data folder with .SAI.

Make sure that you have both the yellow folder and the data. In sage 50 one will not work without the other. If you want to open any of these archive files you must have both .SAJ and .SAI.

Now you can give it a file name and save.

Once you save the archive copy you should not do any new entries in it.

This Archive copy is not linked in any way with your current file that you work with.

If you need to do any entries pertaining to previous year,  stay in your current set of data and back date the entry.

This Archive copy should only be used for viewing.

Once you have saved the Archive copy Close down Sage 50 and re-open and choose your current file.

Mine is always the one with no Data just the company name.

select the data file and when Sage opens to the session date, enter July 1, 2017. The system will close off the Income Statement and transfer earnings to the Balance Sheet and your ready to input data into the new business year.

Hope this was helpful.

If you have specific questions don’t hesitate, just go to Ask Questions and drop me a note.